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Appointing an Alternate Director

Details

A company may, if the company's constitution permits it, appoint an individual to act as an alternate in place of a director to exercise some or all of the director's powers for a specified period.

Any new director that is appointed must be registered with Companies Office within 20 working days of their appointment.

From the Main Toolbar, go to Company.

Select the Company from the list.

Select Officers
 

Click 

Instructions

CAS 360 will display the Add/Edit New Officer screen. 

Field
Explanation
Officer Name

In the Officer Name field, begin typing the new Officer's. CAS 360 will begin searching the Global Contacts screen for the person. If the Contact has not been previously added to the Global Contacts screen,  will appear.

Click  to add a new contact.
Position

Select the Officer's position as Alternate
Position Status Select the Status as Appointed
Alternate For
  In the Alternate For filed, CAS 360 will display a list of the company's current Officers.
Terms of Appointment
 Input the reason for appointment and the time period for the Alternate's position
Meeting Status

 

  • Attendee
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Signatory
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Chairperson
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Form Signatory
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as the signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Apology
    This person will be shown as an apology at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Non Attendee
    This person will not be shown on meeting minutes or resolutions.

 
Appointed
 Enter the Appointed date as the date the Alternate is appointed
Notes Add extra notes to appear on the Register of Officers
 

Australian Company Directorship

If the officer lives in Australia, also provide the following information.

Is the person also the director of a company that is registered in Australia? 

Select Screen_Shot_2019-09-04_at_3.53.29_pm.png if the officer is a director of a company registered in Australia. This will require users to select the company from the Global Contacts screen.

Screen_Shot_2019-09-04_at_3.55.31_pm.png

Note: All New Zealand companies must have at least one director who lives in:

  • New Zealand, or
  • Australia, and who is a director of a company incorporated in Australia.
 

Click Screen_Shot_2019-09-04_at_3.55.59_pm.png

Forms Prepared

CAS 360 will display the Document Production screen and automatically select the documents required:

  • Cover Letter
  • Company Change Summary
  • Form 9 - Consent and certificate of director
  • Directors Minute or Resolution
  • Register of Officers
  • Members Meeting Minute or Resolution
  • Consent to Act letter

Filing Director Appointments (Filing Form 9)

Once documents have been downloaded or sent to clients, the company change will appear under Global Documents.

Once Form 9 has been signed, it can be uploaded and filed with Companies Office. For more information on filing company changes, click here.

 

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