Details
When you incorporate, you must provide details of all company shares and shareholders to the Companies Office. As changes occur to the total number of shares in your company, you must notify the Companies Office within 10 working days of the change. You must also update this information on your share register and in your company's annual return.
A company's right to issue shares is governed by the Companies Act 1993 and the company's constitution (if it has one). Every NZ company must have at least 1 shareholder and issue at least 1 share, and an existing company may choose to issue more shares. When a company passes on shares to new or existing shareholders, this is called a share issue. A company can issue one or more shares, and each allocation of shares can have one or more shareholders. Shares may be issued to anyone, singly or in combination.
Navigation
| From the Main Toolbar, go to Company. | |
| Select the Company from the list. | |
| Select Shareholders. |
Click Add Transaction +
Select Issue
Instructions
CAS 360 will display the Issue screen.
1. Share Details
| Field | Explanation |
|---|---|
| Transaction Date | Enter the date of the allotment. |
| Shareholder |
Start typing the new shareholder's name. CAS 360 searches the Global Contacts screen for the person. If the contact hasn't been added to Global Contacts yet, + Add New appears. Click + Add New |
| Beneficial Owner |
If the shares have a beneficial owner, start typing their name. CAS 360 searches the Global Contacts screen for the person. If the contact hasn't been added to Global Contacts yet, + Add New appears. Click + Add New See Change to Beneficial Ownership for more information. |
| Share Type |
Start typing the name of the share type to be allotted. CAS 360 searches for share types already added. If the share type hasn't been created yet, + Add New appears. Click + Add New |
| Special Rights | Record any unique privileges or conditions attached to the shares. These rights often give shareholders advantages or extra responsibilities beyond standard shareholding. |
| Premium Paid |
Enter the premium paid. A premium is paid when shares are issued at a price above their value. Example: $10 is paid for a $1 Ordinary share. The premium paid is $9. You can choose whether to show this on the share certificate in the Document Production screen. |
| Premium Unpaid |
Enter the premium unpaid. Premium unpaid is the amount still unpaid on the price of the shares. Example: $5 is paid for a $1 Ordinary share, and the value is $10. The premium unpaid is $5. |
| Number Of Shares | Enter the number of shares allotted. |
| Consideration Type | Select the consideration given to acquire the shares. |
| Meeting Status | Select the shareholder's meeting status. This appears on the resolutions. Options are Attendee, Chairperson, Apology and Non-Attendee. |
| Notes | Enter any extra notes to show on the Register of Shareholders. |
2. Certificate Details
| Field | Explanation |
|---|---|
| Certificate Type | Select the certificate type. Options are Transaction, Balance or None. |
| Certificate Number | Enter the certificate number for the shares. This appears on the Share Certificate. |
| Certificate Location | Enter the location of the certificate. |
| Unique Numbers | Enter a unique number to assign to the shares. |
Click Save
Forms Prepared
CAS 360 will display the Document Production screen and automatically select the documents required:
- Cover Letter
- Company Change Summary
- Register of Shareholders
- Issued Journal
- Directors Minutes or Resolution
- Notice of Shareholders Meeting
- Shareholders Minutes or Resolution
- Shareholders Consent
- Share Certificates
- Application for Shares
- Notices of Beneficial Ownership (only if a beneficial owner was selected)
- Declaration of Trust (only if a beneficial owner was selected)
- Extensive Shareholding List
Filing Shareholder Transactions
Once documents have been downloaded or sent to clients, the company change will appear under Global Documents. For more information on filing company changes, click here.