You can now reserve a company name with the Companies Office, and also complete Company registrations with the Companies office, all from within CAS360.
For more information on reserving company names, see Company Name Reservations.
We have built a whole new workflow for New Zealand Company Registrations, making it easy and simple to add all necessary information for the company registration from one screen.
Navigation
| From the Main Toolbar, go to Company. |
|
| From the Company Screen, select Company Registrations |
Company Registrations Screen
The Company Registrations screen contains a list of all the company registrations prepared in CAS 360.
The Company Registrations screen can be filtered using the Advanced Filter:
|
Filter
|
Explanation
|
|---|---|
| All Registrations | Display all Company registrations prepared in CAS 360 |
| Not Registered | Company Registrations that have not yet been lodged |
| Registered | Company Registrations that have been lodged and accepted by Companies Office |
| Rejected | Company Registrations that have been lodged and rejected by Companies Office |
| Prepared by me | Company Registrations that have been created by the current user |
Clicking Copy Company will create a duplicate company in the company incorporations screen carrying over all the company details from the company that you copied from. This helps users register companies with almost identical details to another company.
Instructions
To prepare a new Company Registration, click
CAS 360 will display the Company Registrations screen.
| Field | Explanation |
| Jurisdiction | Select New Zealand |
|
Select your Authorised Person. For more information see: Setting up and adding your Online Services account |
|
| The proposed company name must be reserved prior to the Company Registration. |
Select |
Select
Alternatively, if you have not yet reserved a company name select
CAS 360 will bring up the Incorporations screen.
Complete each section detailing information for the company. The sections required include: Details, Addresses, Officers and Shareholders.
Once a section has been completed, CAS 360 will mark the section using 
. If a section has not been completed, CAS 360 will indicated this using 
. All sections of the Incorporations screen must be completed before preparing the Company registrations documents.
| Icon | Explanation |
|---|---|
 |
Save current progress and close the Incorporations screen |
 |
Save current progress and Prepare Incorporation Documents |
 |
Navigate to the next section |
 |
Navigate to the previous section |
 |
Close the Incorporations screen without saving |
The Details screen contains basic company details such as the Company Name, Status, Type, Class and Sub Class.
| Field | Explanation |
|---|---|
| Company Name | Select the company name from a list of previously reserved company names. |
| Company Type | The company type will prefill based on the company reservation previous created. |
| Does the company have a constitution? |
Select |
| Annual Return Month | This will default to the current calender month |
Addresses
The Addresses tab is for the address information for the company.
New Zealand companies have a Registered Office Address, Address for Service, Address for Communication and addresses for the location of Registers.
| Field | Explanation |
|---|---|
| Registered Office Address |
This is a mandatory field In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, Click |
| Address for Service |
This is a mandatory field In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, Click |
| Address for communication |
This is a mandatory field In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, Click |
|
Optional In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, Click |
|
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Optional In the New Address field, begin typing the new Address. CAS 360 will begin searching the Global Address screen for the Address. If the Address has not been previously added to the Global addresses screen, Click |
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This is a mandatory field. Enter an email address for the Company |
|
| Contact Numbers |
Enter a phone number, mobile number and/or Fax number |
A director of a company is a person who is responsible for managing the company’s business activities. When a person is acting as a director, they must act in the best interests of the company. Each type of company must have at least one member (shareholder) and at least one director. A director can also be a member of a company, which is common with small types of companies.
All New Zealand companies must have at least one director who lives in:
- New Zealand, or
- Australia, and who is a director of a company incorporated in Australia.
Click 
| Field | Explaination |
|---|---|
|
Officer Name
|
Begin typing the new Officer's name. CAS 360 will begin searching the Global Contact screen for the person. If the Contact has not been previously added to the Global Contact screen, Click |
| Position |
Select the Officer's position as either Director, Secretary or Alternate |
| Meeting Status |
|
Enter the Company shareholders. Shareholders are the owners of a company. Shareholders provide capital to a company, usually through the purchase of shares.
Click 
| Field | Explanation |
|---|---|
| Shareholder |
In the Shareholder field, begin typing the new shareholder's name. CAS 360 will search the Global Contacts screen for the person. If the contact has not been previously added to the Global Contacts screen, Click |
| Are the shares held on behalf of another person, organisation or trust? | Toggle  to add a beneficial owner from the contact screen if one applies. See beneficial owners for more information. |
|
Share Type
|
In the Share type field, begin typing the name of the share type to be allotted. CAS 360 will begin a search for previously added share types. If the share type has not been previously created, Click |
|
Number Of Shares
|
Input the number of shares allotted. |
| Certificate Type |
CAS 360 will automatically select Transaction. Users can Choose between Balance, Transaction or None Note: CAS will determine the most appropriate type of certificate for the current share transaction. If the person is transferring or redeeming all their shares, CAS will determine that NO share certificate is required. If the person is transferring or redeeming some of their shares, CAS will determine that a BALANCE share certificate is required. Otherwise, CAS will select a TRANSACTION share certificate. |
|
Cert No
|
This will be the share certificate number. CAS 360 will automatically pre-fill a number based on any previously entered shareholders. |
|
Meeting Status
|
Select the meeting status of the member which will display on the Resolutions.
|
|
Consideration Type
|
Select the consideration given to acquire the shares. |
Holding companies are companies that own a majority of the shares in another company.
| Does the company have an Ultimate Holding Company? |
Select Begin typing the Company Name. CAS 360 will begin searching the Global Contact screen for the Company. If the Company has not been previously added to the Global Contact screen, Click |
The information you provide as part of this application will not be stored by the Companies Office and will be passed to Inland Revenue at the time the company is incorporated.
A Business Industry Classification (BIC) code is a way of classifying a self-employed person or business by their main activity. Activity means the service or product a business or self-employed person provides to others.
| Business Industry code |
Select from a list of the current Business Industry codes |
|
|
Your IRD number identifies your business for all its tax-related events. It's unique to your business. You need an IRD number if you're:
Select |
| Would you like to Register for GST? |
Select |
Finished
You're Finished!
CAS 360 will summarise your Company Registration application details including the future company's General Details, Addresses, Officers and Shareholders/Members/
Click to generate the Company Registration Documents.
Pre-Incorporation Documents
To generate the Company Registration Documents, click
or
(if the documents have been previously prepared)
The Pre-Incorporation document pack includes:
- A cover letter
- Company Registration Summary
- Form 2 - Consent and Certificate of Director
- Form 3 - Consent of Shareholder
- Consent to Act (directors)
- Application for shares
After the Company Registration has been lodged and accepted, the company will be listed on the Company Selection Screen.
Filing
| From the Main Toolbar, go to Documents |
|
To file company registration to Companies office, click Lodge 
A dropdown will appear, where users can upload consent letters and documents to be filed
Note
The Company Registration itself will need to be filed first before filing the director and shareholder consents.
A confirmation message will display to ensure users are not accidentally lodging the incorrect changes.
Users can proceed with the filing by clicking 
The Company Registration screen in CAS360 will automatically check the Companies Office to get the registration status while the registration is being processed.
You can also check the registration status by manually selecting the refresh button.
Post Incorporation Document
Once the Company Registration Documents have been lodged, CAS 360 will generate a number of Post Incorporation Documents
To prepare these documents, click
Post Incorporation Documents in CAS 360 include:
- Cover Letter
- First Directors Minutes or Resolution
- Register of Officers
- Register of Members
- Share Certificate