Officers

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Overview

The Officers screen contains all current and previous Officeholders for the selected company.

Officeholders consist of directors, secretaries and alternate directors.

From the Main Toolbar, go to Company.

Select the Company from the list.

Select Officers

Details

To add an Officer, click

Filter the Officers screen to display either Current (currently appointed) or All (all past and present) Officers.

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Officers Register

Click to view the following:

Option Description
Officer Quorum This represents the minimum number of Officers present that is required for meetings and/or resolutions.
Print Current Register This will produce a PDF of the register with only current directors and secretaries.
Print Historical Register This will produce a PDF of the register with current and previous directors and secretaries.

View Officer Details Instantly

Hover your mouse over the beside any previously entered Officer to quickly view the Officer's Address, Date of Birth, Email, Mobile Number and other details.  

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To edit these officer details, click Screen_Shot_2020-03-19_at_9.09.28_am.png 

Prepare Documents

Cas 360 is able to produce forms for a number of officer changes, including:

Directors live check

Every time users access the Officers screen, CAS 360 checks the Company Directors against the Companies Office database.

Screen_Shot_2019-10-15_at_1.25.05_pm.pngIf there are any mismatches, CAS 360 will display either of the messages below:

  • Screen_Shot_2019-11-13_at_3.50.17_pm.png
    • If the Director has not been added to CAS 369
  • Screen_Shot_2019-11-13_at_3.52.58_pm.png
    • If the Director's Name, Birth details, address or appointment details in CAS 360 do not match with the information in Companies office

Director does not exist in CAS

Under the director, click Screen_Shot_2019-11-13_at_3.57.46_pm.png and CAS 360 will import the director, director's information and appointment details for the company into CAS 360.

Mismatch

To investigate the mismatches, hover over the mismatch error and select  Screen_Shot_2019-10-15_at_1.22.33_pm.png

CAS 360 will display a comparison for the mismatches.

Click Screen_Shot_2019-11-13_at_3.59.48_pm.png

CAS 360 will proceed to download the Director's information update the information in CAS 360 to match Companies Office

Meeting Status

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You can edit the Meeting status to the following choices:

           Option                                                Description
Attendee This person will be shown as present or as in attendance (if the person is not a director) at meetings. If the person is a director or alternate, the person will be listed on resolutions.
Signatory This person will be shown as present or as in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
Chairperson This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions.
Form Signatory This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as the signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
Apology This person will be shown as an apology at meetings. If the person is a director or alternate, the person will be listed on resolutions.
Non Attendee This person will not be shown on meeting minutes or resolutions.

Edit or Delete a Company Officer

Click 1.png next to the Officer Name

Screen_Shot_2019-09-04_at_5.05.56_pm.png

 

 Edit This will allow you to edit the Company Name and the Effective Date within the database. 
 Delete This will delete the Officer from the database.
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