Transferring a company from one CAS 360 subscription to another CAS 360 subscription

Overview

BGL offers a free company transfer service between CAS 360 subscriptions. This process allows companies and any eligible linked trusts to be moved from one firm’s subscription to another. 

Before You Begin

Before submitting a request, ensure that:

• Both firms have agreed on the list of companies to be transferred.
• The total number of companies is confirmed and matches across all documentation.
• You understand what data will and will not transfer between CAS 360 licenses.

The following table lists the types of data that will and will not be transferred to the new subscriber's CAS 360 license for each company:
 

1. Written Authorisation & Sharing Access

To initiate a company transfer, please email the Client Success Team at success@bglcorp.com.au.

Authorisation must be sent from the Account Owner’s email address of both the current and receiving firm.

Use the format below:

“For the XXX companies in the attached spreadsheet that are currently in the CAS 360 subscription belonging to Current Firm, I, Account Owner Name, authorise BGL to transfer these XXX companies to the CAS 360 subscription belonging to New Firm. I also confirm that I am aware of the data that will and will not be transferred to the New Firm.”

Please replace the bolded fields with the following:

• XXX = total number of companies being transferred (This number must exactly match the number of companies listed in the spreadsheet)
• Current Firm = the firm the companies are being transferred from
• New Firm = the firm receiving the transferred companies
• Account Owner Name = First name of the Account Owner authorising the transfer of companies

So that the authorised companies can be reviewed pre- and post-transfer, the Client Success Team will also request access to each firm’s CAS 360 license. You can find out How to Invite the BGL Client Success Team to a CAS 360 License via the link.

2. Company Spreadsheet

You will also need to attach a spreadsheet to the company transfer authorisation containing:

• Company Name
• NZBN

These details must be in two separate columns.

Important Notes: 

• Authorisation must come from the Account Owner’s email address.
• The number of companies in the authorisation must match the spreadsheet exactly.
• As two firms are involved, ensure both parties are aligned with the number of companies being transferred prior to submission.

Transferring Trusts

Trusts are not transferred independently and will only be included under specific conditions.

A trust will only be transferred if:

• The trust has a trustee relationship with any company being transferred, and
• The relationship is linked to the company entity itself (not just a contact)

If you would like to transfer a trust currently not associated with any of the companies planned to be transferred, you can use the following workflow:

1. Create a ‘fake’ company via the   button (shell company).
2. Appoint this company as the trustee of the trust(s).
3. Include this company in the transfer request.
4. Once transferred, the receiving firm can:
   • Remove the trustee relationship
   • Delete the fake company if no longer required

We strongly recommend not creating a relationship between one of these trusts and an unrelated company that is part of the company transfer request. This is to ensure the integrity of the transferred data is not compromised.

Submitting Your Request

1. Prepare your company transfer authorisation spreadsheet.
2. Confirm the total number of companies being transferred in the spreadsheet and the authorisation email.
3. Send each authorisation from both firms (Account Owners).

Once received, the Client Success Team will review your request and proceed with the transfer.

If you have any questions, please contact the Client Success Team at success@bglcorp.com.au. 

If a company transfer cannot be facilitated, you can always import the current company information held by the Companies Office using an NZ Authorised Companies List import feature once you have become the agent for the respective companies.

Frequently Asked Questions