Query
How do I combine Share Certificates for multiple share transactions?
How do I combine Unit Certificates for multiple unit transactions?
Solution
Step 1: When processing multiple share/unit transactions, ensure the print toggle is ON to prepare these transactions under one Share/Unit Certificate.
Example:
- Allot 1 ORD Ordinary $1 share to Emily Adams
- Allot 2 ORD Ordinary $5 share to Emily Adams again
Step 2: Certain criteria for these transactions also need to be met depending on the Certificate Type:
To combine share/unit certificates that determine how many shares/units are being accounted for in the transaction, the following criteria need to be applied to those transactions toggled on.
- Same certificate number
- The certificate type is "Transaction"
- Same shareholder/unitholder (including Beneficial Owner)
- Same Share Type/Unit Type
Example:
Transaction 1: Allot 10 ORD Ordinary $1 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number: 1
Transaction 2: Allot 2 ORD Ordinary $5 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number 2
Transaction 3: Allot 5 ORD Ordinary $3 AUD share to Emily Adams, Certificate Type: TRANSACTION, Certificate Number 1
Only Transaction 1 & Transaction 3 are combined into 1 share certificate as the criteria above are met, where the transactions have the same shareholder, share type, certificate type, and certificate number. As transaction 3 does not have the same certificate number, it will have its own share certificate.
To combine share/unit certificates that display how many shares/units the shareholder or unitholder has left after the transaction, the following criteria need to be applied to those transactions toggled on.
- Same certificate number
- Same shareholder/unitholder (including Beneficial Owner)
- Same Share Type/Unit Type