BGL and Xero Practice Manager (XPM) Integration

Review Report

This report can now be used to identify the following issues you may have in Xero Practice Manager which might affect the integration process:

• Duplicate Clients

• Business Structures supported

Supported Business Structures (XPM)

Clients with custom business structures (or no structure) will not be synced.

To integrate Xero Practice Manager with Simple Fund 360 and/or CAS 360, please ensure you are using the supported business structures listed below. This is based on the business structure name. 

Connect your applications and start the synchronisation

To create the integration between BGL and Xero Practice Manager, please complete the following steps for your firm:

1. In CAS 360, hover over the App switcher icon and select Integrations.

2. Select Practice Apps and then select Practice Management.

3. To begin, select the BGL Products you would like to integrate.

 

Your firm can have any of the following options:

• CAS 360 (Companies and Trusts) and Xero Practice Manager (All Clients);
• CAS 360 (Companies and Trusts), Simple Fund 360 (SMSFs), Simple Invest 360 (All Entities) and Xero Practice Manager (All Clients);
• CAS 360 (Companies and Trusts), Simple Fund 360 (SMSFs) and Xero Practice Manager (All Clients);
• Simple Fund 360 (SMSFs), Simple Invest 360 (All Entities) and Xero Practice Manager (All Clients);
• CAS 360 (Companies and Trusts), and Simple Fund 360 (SMSFs)
• CAS 360 (Companies and Trusts), Simple Fund 360 (SMSFs), and Simple Invest 360 (All Entities)

4. Click on the Connect to Xero button to give BGL access to Xero Practice Manager API. You will be prompted to log into Xero if you are not already.

Select Allow access.

5. Add the email addresses you want to receive notifications. You can edit this list at any time.

6. Click the button [Start Initial Synchronisation]. This will commence the Initial Synchronisation of data. Depending on how many clients you have this may take anywhere from 5 mins to a couple of hours. Whilst this takes place you will see the following message on screen “Initial Synchronisation is in progress. Settings cannot be modified until this is complete.”

Any changes made to clients whilst the Initial Synchronisation takes place will be processed once the synchronisation has been completed.

Clist List and Details

Client List Client Details

After the Initial Synchronisation has taken place you will be able to view a list of all of your clients from all products. The list is sorted by the date last modified.

Search

Easily find a client by using the search bar. Only the Name is searchable.

Filters

You can use the filters to narrow and customise your Client List to find exactly what you want. For example, you can find clients updated within the last 7 days or Companies which are not linked and not in CAS 360. The filters can be used in conjunction with the Search.

Clients

For each client, the Name, Type (Business Structure), Date Last Updated, Status and Product will be displayed. Click on the client's name to view all details or to review data.

Clicking on the Client’s Name will allow you to view the Client’s details (Next tab).

Status

Each client will have a status to let you know if the Client is integrated or has an issue. This will be one of the following:

Status	Description
Linked	The client is linked between 2 or more products (e.g CAS 360 and XPM) and all data matches.
Not Linked	The client is not linked to another product.
Review - Data	The client is linked between 2 or more products however not all data matches. Click on the client’s name to review.
Review - Duplicate	A client exists more than once in a product.
Suggested Match	The client is not linked to another product. BGL does not have enough data however, some fields match. e.g same client name

Products

A list of the products the client exists in will be displayed. You can click on the product logo to go directly to the client in that product in a new browser tab.

The client details will display all data stored in each product. There will be a different view for individuals and non-individuals.

Where data does not match between products it will be flagged using the status

You can select which product is correct, and all other products will then be updated.

At the top of the column is an action button.

This will allow you to do the following:

• Go to - will open the client in a different application within a new browser tab

• Refresh - will request the latest data for the Client

• Unlink - can be used to remove the link between products

Addresses

Addresses are matched on the following basis:

XPM All Business Structures	CAS 360 Companies	CAS 360 Trusts	Simple Fund 360 and SimpleInvest 360 All Entities
Physical Address	Business Address	Meeting Address	Physical Address
Postal Address	Postal Address	N/A	Postal Address

New Clients

Any new client you add to XPM, CAS 360, Simple Fund 360 or Simple Invest 360 will be inserted into the Client List for that product.

New Clients added to CAS 360, Simple Fund 360 and Simple Invest 360 will be received in real-time.

New Clients are received from XPM every 2 hours.

Updates to Clients

Changes to existing Clients from CAS 360, Simple Fund 360 and Simple Invest 360 will be received in real-time.

Changes to existing Clients are pulled from XPM every 2 hours. If the data is needed immediately then you can use the refresh button (see above - under the Client Details tab).

Any changes you make on the BGL Integrations page e.g using the “Select data from” button will be sent to all products immediately.

COMING SOON

1. View history of all changes made to a client

2. Insert a new client into a Product.

3. Push changes made to a Trust into CAS 360

4. You will receive an email notification once the Initial Sync process has been completed and you can review the results.

5. You can search for and select Clients to link together.

6. Create Jobs in XPM 

7. CAS 360 Contacts (Directors, Shareholders, Unitholders and Beneficiaries) are not included in the Sync. This will be added at a later stage.

8. Simple Fund 360 and Simple Invest 360 Contacts (Members, Trustees, Directors, Shareholders, Unitholders and Beneficiaries) are not included in the Sync. This will be added at a later stage.