Appointing a Director (Officer)

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Details

A director of a company is a person who is responsible for managing the company’s business activities. When a person is acting as a director, they must act in the best interests of the company. Each type of company must have at least one member (shareholder) and at least one director. A director can also be a member of a company, which is common with small types of companies.

All New Zealand companies must have at least one director who lives in:

  • New Zealand, or
  • Australia, and who is a director of a company incorporated in Australia.

Any new director that is appointed must be registered with Companies Office within 20 working days of their appointment.

Who can't be a director

Reasons a person cannot be a director include if they are:

  • under 18 years of age
  • an undischarged bankrupt. (Check the Insolvency Register to see if someone has declared bankruptcy)
  • subject to a property order under Section 30 or 31 of the Protection of Personal and Property Rights Act 1988
  • prohibited from being a director, general partner or promoter under certain statutory provisions
  • prohibited from being involved in the management of a company or limited partnership under certain statutory provisions.

This includes, but isn't limited to people who've been:

  • convicted of a crime involving dishonesty in the last five years, or
  • prohibited from managing a company or limited partnership by the Registrar of Companies or Financial Markets Authority.

Other criteria can be found in the Companies Act 1993.

Navigation 

From the Main Toolbar, go to Company.

Select the Company from the list.

Select Officers

Click 

Instructions

CAS 360 will display the Add/Edit New Officer screen.

Field
Explanation
Officer Name

Begin typing the new Officer's name. CAS 360 will begin searching the Global Contact screen for the person. If the Contact has not been previously added to the Global Contact screen, will display.

Click  to add a new contact.

Position

Select the Officer's position as either DirectorSecretary or Alternate

Position Status Select the Status as Appointed
Meeting Status
  • Attendee
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Signatory
    This person will be shown as present or as in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings and signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Form Signatory
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as the signatory on company forms and other documents. If the person is a director or alternate, the person will be listed on resolutions.
  • Chairperson
    This person will be shown as present or an in attendance (if the person is not a director) at meetings. The person will be shown as chairperson at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Apology
    This person will be shown as an apology at meetings. If the person is a director or alternate, the person will be listed on resolutions.
  • Non Attendee
    This person will not be shown on meeting minutes or resolutions.
Appointed
Enter the Appointed date as the date the Officer is appointed
Notes Add extra notes to appear on the Register of Officers

Australian Company Directorship

If the officer lives in Australia, also provide the following information.

Is the person also the director of a company that is registered in Australia? 

Select Screen_Shot_2019-09-04_at_3.53.29_pm.png if the officer is a director of a company registered in Australia. This will require users to select the company from the Global Contacts screen.

Screen_Shot_2019-09-04_at_3.55.31_pm.png

Note: All New Zealand companies must have at least one director who lives in:

  • New Zealand, or
  • Australia, and who is a director of a company incorporated in Australia.
 

Click Screen_Shot_2019-09-04_at_3.55.59_pm.png

Forms Prepared

CAS 360 will display the Document Production screen and automatically select the documents required:

  • Cover Letter
  • Company Change Summary
  • Form 9 - Consent and certificate of director
  • Directors Minute or Resolution
  • Register of Officers
  • Members Meeting Minute or Resolution
  • Consent to Act letter
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